Volunteer reimbursement and financial policies

Description

Portal link

Sets out the rules and delegations that apply when a volunteer seeks reimbursement for loss of income, family/whānau support or other approved costs for:

• attending a course administered by Fire and Emergency Training
• non-emergency business directly associated with their participation as a volunteer
• ad hoc or short-term representative or advisory role for a specific project committee or group

Note: See the policy for more details including what can be claimed and when you can’t claim.

Volunteer loss of income and other costs policy

Describes how to claim for loss of personal income and other costs

Includes links to all forms and templates used in this process

Claim for loss of income and other costs process

Describes the situations under which you may claim for loss of income, dependent care costs or the family/whānau support allowance

Volunteer reimbursement guide

Use when rural volunteers require payment for all taxable non-incident and incident-related payments and the allowance in the terms and conditions in their Volunteer Engagement letter is greater than that specified in the Volunteer loss of income policy. Payment types include:

• attending training
• pager allowance
• maintenance works and equipment checks
• loss of income
• meeting attendance

Claim rural volunteer payment procedure

Use to make, investigate and authorise a claim for the loss or damage of a volunteer’s personal effects as a result of attending an incident for Fire and Emergency or work on Fire and Emergency business

Claim for loss or damage of volunteer’s personal effects process

Loss or damage of volunteer’s personal effects claim form

VRFF Controller/CFO report: Loss or damage of volunteer’s personal effects form

Sets out the Fire and Emergency expenditure controls and rules to:

• provide grants to brigades hosting conferences and competitions
• reimburse delegates, officials, and competitors who attend association conferences or competitions

Association conferences and competitions policy

Sets out the expected behaviours and rules for business travel and accommodation

Travel and accommodation policy

Sets out the expected behaviours and rules when spending or committing to spend money for Fire and Emergency

Business expenditure policy